Effective Master Key System Management07/30/2015 Back To Blog
When you are responsible for the management of an entire commercial building, you must ensure that all of its systems function optimally at all times. The master key system is undoubtedly one of the most important since it helps to keep the premises secure while providing easy access to authorised personnel. The challenge with its management comes from its complexity.
Achieving the Best Results
In order to do your work well, you must have a copy of the system's blueprint. It will show you the different sections and which keys open each door. This copy can be of great use in case of an emergency as well. That is why it must be easily accessible to you at all times. You should remember to keep it properly secure as well.
Key management is in the core of keeping the entire system secure and effectively working. You must make a list of all the keys used in the system. Then you need to add the names of the people who have them. This list can be used effectively for several important tasks. The primary one is to hold the employees accountable for the keys that they have been given. In case of loss or damage, they must inform you so that you can take the right measures. For ensuring the strict adherence to this rule and others related to door security, you can have employees sign a key holding agreement.
The list can be used for allocating the responsibility of master keyed lock maintenance to different members of staff. Our experts in Stanwell place great importance on the provision of full care to locking devices and keys on a regular basis. The tasks that have to be performed include inspection, testing, cleaning and lubrication. They must be performed in this particular order because if damage or another type of issue is identified, it has to be dealt with right away.
In general, you have to establish a system for problem reporting that will allow you to act quickly and adequately in case of a problem with any of the door locksets. It is best if all issues are reported directly to you. In this way, you will be able to supervise and record the repair. If the problem is resolved with lock rekey or replacement, you have to use the blueprint copy to determine which keys have to be replaced as well. You must keep a record of all fixes and changes made to the system for keeping it secure and functional.
When the system is effectively managed, it will always work optimally. It will also be much easier for modifications and extensions to be made.